TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 1, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-639-11 Furnish and Deliver Process Water Chemicals, estimated cost $290,000.00, Accounts 101-67000/68000/69000-623560, Requisitions 1482954, 1482955 and 1482956
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-639-11, Furnish and Deliver Process Water Chemicals, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure various water treatment chemicals and incidental testing, monitoring and adjusting services, to maintain process water specifications for a three-year period.
The estimated cost for this contract is $290,000.00. The estimated 2018, 2019 and 2020 expenditures are $70,000.00, $110,000.00 and $110,000.00, respectively.
The bid deposit for this contract is $14,500.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise February 14, 2018
Bid Opening March 6, 2018
Award April 5, 2018
Completion December 31, 2020
Funds for the current year are available in Accounts 101-67000/68000/69000-623560. Funds for subsequent years, 2019 and 2020, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-639-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:WB:jmc:rtr
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 1, 2018