TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-609-11 Furnishing and Delivering Mechanical Parts to Various Service Areas, estimated cost $293,400.00, Accounts 101-67000/68000/69000-623270, Requisitions 1478639, 1479635, 1478124
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-609-11, Furnishing and Delivering Mechanical Parts to Various Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure mechanical parts such as bearings, seals, o-rings and v-belts for various equipment, such as pumps, compressors and mechanical drives, on an as-needed basis over a three year period.
The estimated cost for this contract is $293,400.00. The estimated 2018, 2019 and 2020 expenditures are $97,800.00, $97,800.00 and $97,800.00 respectively.
The bid deposit for this contract is $14,700.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance, Appendix D, will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise March 7, 2018
Bid Opening March 27, 2018
Award April 19, 2018
Completion December 31, 2020
Funds are available in Accounts 101-67000/68000/69000-623270. Funds for subsequent years, 2019 and 2020 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-609-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2018