TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue a purchase order and enter into an agreement with Precision Control Systems of Chicago, Inc., for a Multi-Year Service Agreement to Provide Periodic Maintenance, Repair and Upgrade Services for the TARP Valve Isolation Chamber and Pump House Ventilation Control Systems at the Calumet Water Reclamation Plant, in a total amount not to exceed $63,096.00, Account 101-68000-612680, Requisition 1476143
Body
Dear Sir:
Authorization is requested to enter into an agreement with and issue a purchase order to, Precision Control System of Chicago, Inc. for a multi-year service agreement to provide periodic maintenance, repair and upgrade services for the heating and ventilation systems at the Calumet Water Reclamation Plant’s TARP valve isolation chamber and pump house facilities, on an as needed basis. The purchase order will expire December 31, 2020.
Precision Control System of Chicago, Inc., the sole source provider of the services, has submitted prices for the services required. Inasmuch as Precision Control System of Chicago, Inc., is the only source of services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Precision Control System of Chicago, Inc., is registered and in good standing in the State of Illinois.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Precision Control System of Chicago, Inc., in an amount not to exceed $63,096.00.
Funds for the 2018 expenditures in the amount of $15,836.00 are available in Account 101-68000-612680. The estimated expenditures for 2019 is $31,424.00 and 2020 is $15,836.00. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:slk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2018