TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-348-11, Services to Remove Hazardous Materials from Various District Locations, on an As-Needed Basis, for a Three-Year Period, to Luse Environmental Services, Inc., formerly known as The Luse Companies, in an amount not to exceed $157,728.00, Account 101-25000-612780, Requisition 1471676
Body
Dear Sir:
On November 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-348-11, Services to Remove Hazardous Materials from Various District Locations, on an As-Needed Basis, for a Three-Year Period.
In response to a public advertisement of December 13, 2017, a bid opening was held on January 16, 2018. The bid tabulation for this contract is:
LUSE ENVRIONMENTAL SERVICES, INC.,
f/k/a THE LUSE COMPANIES $157,728.00
Two hundred seventy-one (271) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the services required and could not bid competitively. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Luse Environmental Services, Inc., formerly known as The Luse Companies, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $150,000.00, placing the bid of $157,728.00, approximately 5.2 percent above the estimate.
Luse Environmental Services, Inc., formerly known as The Luse Companies, is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 10 percent MBE, 0 percent WBE, and 10 percent SBE.
Luse Environmental Services, Inc., formerly known as The Luse Companies, has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: laborers. The list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately four (4) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-348-11 to Luse Environmental Services, Inc., formerly known as The Luse Companies, in an amount not to exceed $157,728.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor will commence work after the approval of the Contractor’s Bond and continue until December 31, 2020.
Funds for the 2018 expenditure, in the amount of $52,576.00, are available in Account 101-25000-612780. The estimated expenditures for 2019 are $52,576.00, and for 2020 are $52,576.00. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2018
Attachment