00TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2018
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group A to Bushnell Incorporated, in an amount not to exceed $8,611.95, and Group B to Fisher Scientific Company, LLC, in an amount not to exceed $56,430.86, Account 101-20000-623570
Body
Dear Sir:
On October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, beginning approximately January 1, 2018 and ending December 31, 2018.
In response to a public advertisement of October 18, 2017, a bid opening was held on November 7, 2017. The bid tabulation for this contract is:
Group A: LABORATORY TUBING
Bushnell Incorporated *$8,611.95
FISHER SCIENTIFIC COMPANY, LLC *$31,046.16
COLONIAL SCIENTIFIC, INC. $37,962.70
GROUP B: LABORATORY GLOVES
T & N CHICAGO, INC. *$53,489.99
GRAYBAR ELECTRIC COMPANY, iNC. *$54,170.07
FISHER SCIENTIFIC COMPANY, LLC $56,430.86
COLONIAL SCIENTIFIC, INC. $62,345.64
CICERO MFG & SUPPLY COMPANY, INC. $65,282.14
*corrected total
Six hundred and sixteen (616) companies were notified of this contract being advertised and thirty-five (35) companies requested specifications.
Bushnell Incorporated, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $9,000.00, placing the total bid of $8,611.95, approximately 4.3 percent below the estimate.
T & N Chicago, Inc., the lowest bidder for Group B, did not bid in accordance with the contract specifications. They offered substitute gloves that are 9.4 inches in length and the Board of Standards specification requires a minimum of 9.5 inches. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified T & N Chicago, Inc., of this action.
Graybar Electric Company, Inc., the next lowest bidder for Group B, did not bid in accordance with the contract specifications. They offered two sample substitute gloves for review. The first sample glove had a thickness of 19 mil which does not meet the 24 mil Board of Standards specification. The second sample had a thickness of 4 mil which does not meet the Board of Standards 5 mil specification. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Graybar Electric Company, Inc., of this action.
Fisher Scientific Company, LLC, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract is $59,000.00, placing the total bid of $56,430.86 approximately 4.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-003-11, Group A, to Bushnell Incorporated, in an amount not to exceed $8,611.95, and Group B to Fisher Scientific Company, LLC, in an amount not to exceed $56,430.86.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623570
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2018
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