TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-370-3F, Buffalo Creek Reservoir Expansion, Lake County, Illinois, to Lake County Grading Company, LLC, in an amount not to exceed $9,678,900.00, plus a five (5) percent allowance for change orders in an amount of $483,945.00, for a total amount not to exceed $10,162,845.00, Accounts 401-50000-645620 and 501-50000-645620, Requisition 1461806 (As Revised)
Body
Dear Sir:
On May 4, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 13-370-3F, Buffalo Creek Reservoir Expansion, Lake County, Illinois, as revised and adopted as amended.
On August 3, 2017, authorization to further amend the Board Order of May 4, 2017 was approved by the Board of Commissioners.
In response to a public advertisement of November 1, 2017, a bid opening was held on January 9, 2018. The bid tabulation for this contract is:
LAKE COUNTY GRADING COMPANY, LLC $9,678,900.00
BERGER EXCAVATING CONTRACTORS $10,642,000.00
IHC GROUP, INC. $11,629,000.00
LANE CONSTRUCTION CORPORATION $11,850,000.00
V3 CONSTRUCTION GROUP $13,995,000.00
JUDLAU CONTRACTING, INC. $16,200,000.00
Seven hundred sixty-three (763) companies were notified of this contract being advertised and ninety-two (92) companies requested specifications.
Lake County Grading Company, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $20,074,055.75 to $24,300,172.75, placing their bid of $9,678,900.00 below the estimated cost range.
Lake County Grading Company, LLC is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 21 percent MBE, 10 percent WBE and bidder offers WBE credits to satisfy SBE participation.
Lake County Grading Company, LLC has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, carpenter foreman, cement mason, laborer, laborer foreman, operating engineer, operating engineer foreman, pile driver, pile driver foreman, and truck driver. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ninety-six (96) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-370-3F to Lake County Grading Company, LLC, in an amount not to exceed $9,678,900.00, plus a five (5) percent allowance for change orders in an amount of $483,945.00, for a total amount not to exceed $10,162,845.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and all work will be completed within 2,557 calendar days.
Funds, in the amount of $9,082,327.82, are available in Account 401-50000-645620.
Funds for the 2018 expenditures, in the amount of $540,258.59, are available in Account 501-50000-645620. The estimated expenditures for 2019 are $540,258.59. Funds for the 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2018
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