TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 1, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise contract 18-110-11 Furnish and Deliver Water Quality Meters and Accessories, in an amount not to exceed $32,750.00, Account 101-16000-634970, Requisition 1478640
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-110-11 to furnish and deliver five (5) multi-probe water quality meters and accessories to the Stickney Water Reclamation Plant. This contract will begin upon award and end June 30, 2018.
The equipment is used by the Aquatic Ecology and Water Quality Section (AEWQ) in the Continuous Dissolved Oxygen Monitoring (CDOM) Program, which is required by the Metropolitan Water Reclamation District of Greater Chicago’s National Pollutant Discharge Elimination System permits. In addition, the data collected by these meters also supports ongoing projects, such as the Lake Michigan Discretionary Diversion Optimization and Tunnel and Reservoir Plan post construction monitoring.
The new equipment will replace malfunctioning instruments that lost sensitivity and failed calibration tests. The old water quality meters will be used for parts or sold on iBid.
The estimated cost for this contract is $32,750.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise March 14, 2018
Bid Opening April 3, 2018
Award May 3, 2018
Completion June 30, 2018
Funds are available in Account 101-16000-634970.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to advertise Contract 18-110-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:HZ:TM:kq/jvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 1, 2018