TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 1, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, Groups A and B, to JC Licht, LLC, in an amount not to exceed $44,686.34, Account 101-20000-623190
Body
Dear Sir:
On November 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-012-11 Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, beginning approximately March 1, 2018 and ending February 28, 2019.
In response to a public advertisement of November 29, 2017, a bid opening was held on December 19, 2017. The bid tabulation for this contract is:
GROUP A: DROP CLOTHS, BRUSHES & ROLLERS
JC LICHT, LLC $8,176.89
SHERWIN WILLIAMS COMPANY *$9,235.22
PPG ARCHITECTURAL FINISHES, INC. *$12,231.93
TILES IN STYLE, LLC $23,987.76
GROUP B: PAINTS
PPG ARCHITECTURAL FINISHES, INC. *$25,543.99
JC LICHT, LLC *$36,509.45
SHERWIN WILLIAMS COMPANY *$37,391.20
TILES IN STYLE, LLC $95,487.96
*corrected total
One hundred eighty-four (184) companies were notified of the contract being advertised and eighteen (18) companies requested specifications.
JC Licht, LLC, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $8,000.00, placing the total bid of $8,176.89 approximately 2.2 percent above the estimate.
The bid received from PPG Architectural Finishes, Inc., the lowest bidder for Group B of this contract, proposed several substitutions that failed to meet the required contract specifications, such as offering water based paint for several items instead of Alkyd paint as required in the contract. Therefore, their bid is being rejected for not complying with the specifications and in the public’s best interest. The Director of Procurement and Materials Management has notified PPG Architectural Finishes, Inc., of this action.
JC Licht, LLC, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $41,000.00, placing the total bid of $36,509.45 approximately 11 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-012-11, Groups A and B, to JC Licht, LLC, in an amount not to exceed $44,686.34.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract. Funds are available in Account 101-20000-623190.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 1, 2018
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