TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 1, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B to Synagro Central, LLC, in an amount not to exceed $2,770,000.00, Account 101-66000-612520, Requisition 1471126
Body
Dear Sir:
On October 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B.
In response to a public advertisement of December 6, 2017, a bid opening was held on January 23, 2018. The bid tabulation for this contract is:
GROUP A LASMA
SYNAGRO CENTRAL, LLC $1,499,250.00
CONTINENTAL FARMS, INC. $1,902,000.00
GROUP B CALSMA
SYNAGRO CENTRAL, LLC $1,270,750.00
CONTINENTAL FARMS, INC. $1,458,000.00
Two hundred and forty (240) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
Synagro Central, LLC, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $2,970,000.00, placing their bid of $2,770,000.00, approximately 6.7 percent below the cost estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately twenty-eight (28) people for the services.
Synagro Central, LLC is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached reports. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) for this contract are 20 percent Minority Business Enterprise (MBE), 13 percent Women Business Enterprise (WBE), and bidder offers MBE and WBE credits to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-692-11, Groups A and B to Synagro Central, LLC, in an amount not to exceed $2,770,000.00, subject to the contractors furnishing a performance bond in form satisfactory to our Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall begin upon approval of the Contractor’s Bond and terminate on December 31, 2020.
Funds for the 2018 expenditures, in the amount of $990,000.00, are available in Account 101-66000-612520. The estimated expenditures for 2019 is $890,000.00, and for 2020 is $890,000.00. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 1, 2018
Attachments