TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 1, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount not to exceed $3,475,316.00, Account 101-66000-612520, Requisition 1463532
Body
Dear Sir:
On August 31, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-699-11 Services of Heavy Equipment with Operators.
In response to a public advertisement of December 6, 2017, a bid opening was held on January 23, 2018. The bid tabulation for this contract is:
K.L.F. ENTERPRISES, INC. $3,475,316.00
K-FIVE CONSTRUCTION CORPORATION $4,197,300.00
RAILWORKS TRACK SERVICES $4,776,800.00
Four hundred eighteen (418) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
K.L.F. Enterprises, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $3,570,000.00, placing their bid of $3,475,316.00, approximately 2.7 percent below the estimate.
The work under this contract shall begin upon approval of the Contractor’s Bond and terminate on December 31, 2020.
K.L.F. Enterprises, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades that are anticipated to be used on this contract are: operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately nine (9) people for the services.
K.L.F. Enterprises, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 9 percent WBE, and the bidder offers MBE credits to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-699-11, to K.L.F. Enterprises, Inc., in an amount not to exceed $3,475,316.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2018 expenditure, in the amount of $850,000.00, are available in Account 101-66000-612520. The estimated expenditures for 2019 is $1,312,658.00, and for 2020 is $1,312,658.00. Funds for 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 1, 2018
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