TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 1, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue a purchase order to West Side Tractor Sales (An Authorized Distributor for John Deere Construction Retail Sales in Illinois under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 032515-JDC), to Furnish and Deliver One 2018 John Deere 190G ft4 Excavator and One 2018 John Deere 844K III 4WD Loader, in an amount not to exceed $571,045.35, Account 201-50000-634760, Requisition 1487915
Body
Dear Sir:
Authorization is requested to issue a purchase order to West Side Tractor Sales, to furnish and deliver One 2018 John Deere 190G ft4 Excavator and One 2018 John Deere 844K III 4WD Loader under the NJPA Purchasing Contract No. 032515-JDC. On May 19, 2011, the Board of Commissioners granted authority to participate in NJPA Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The NJPA currently has a competitively bid contract with John Deere Construction Retail Sales for the purchase of heavy construction equipment with related accessories, attachments and supplies. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase heavy construction equipment during the contract period. The term of the contract began on May 19, 2015 and expires on May 19, 2019.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the NJPA contract will expedite the ordering and delivery of the excavator and loader, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to West Side Tractor Sales, in an amount not to exceed $571,045.35.
Funds are available in Account 201-50000-634760.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:slk
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 1, 2018