TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 15, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-400-11 Major Repairs to Fleet Vehicles for a 36 Month Period, estimated cost $157,900.00, Account 101-15000-612860, Requisition 1489587
Body
Dear Sir:
Contract documents and specifications have been prepared for Major Repairs to Fleet Vehicles for a 36 Month Period.
The purpose of this contact is to procure major repair services for fleet vehicles that cannot be completed under NJPA contract 062916-PEP that is pending approval at this Board meeting under a separate agenda item.
The estimated cost for this contract is $157,900.00. The estimated 2018, 2019, 2020, and 2021 expenditures are $20,500.00, $57,000.00, $57,000.00, and $23,400.00 respectively.
A bid deposit is not required for this contract.
This contract begins on June 1, 2018 and ends on May 31, 2021.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 11, 2018
Bid Opening April 26, 2018
Award May 17, 2018
Completion May 31, 2021
Funds for the current year are available in Account 101-15000-612860. Funds for subsequent years, 2019, 2020 and 2021, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-400-11.
Requested, Eileen McElligott, Administrative Services Officer, EMcE:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 15, 2018