TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 15, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 14-113-5F, Stormwater Retrofits for Real Time Controls and Rainwater Harvesting System at Dearborn Homes, Chicago, Illinois, to Concord Excavating Enterprises, Inc., in an amount not to exceed $1,088,880.00, plus a five (5) percent allowance for change orders in an amount of $54,444.00, for a total amount not to exceed $1,143,324.00, Account 501-50000-645620, Requisition 1478670
Body
Dear Sir:
On November 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 14-113-5F, Stormwater Retrofits for Real Time Controls and Rainwater Harvesting System at Dearborn Homes, Chicago, Illinois.
In response to a public advertisement of November 29, 2017, a bid opening was held on January 30, 2018. The bid tabulation for this contract is:
CONCORD EXCAVATING ENTERPRISES, INC. $1,088,880.00
One thousand two hundred fifty-eight (1,258) companies were notified of this contract being advertised and thirty-five (35) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: outside scope of work, commitments to other projects, and bid as subcontractor. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Concord Excavating Enterprises, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $855,000.00 to $1,035,000.00, placing their bid of $1,088,880.00 above the estimated cost range.
Concord Excavating Enterprises, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 23 percent MBE and bidder offers self to satisfy WBE and SBE participation.
Concord Excavating Enterprises, Inc., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: laborers, skilled workers, equipment operators, plumbers, electricians, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ten (10) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 14-113-5F, Stormwater Retrofits for Real Time Controls and Rainwater Harvesting System at Dearborn Homes, Chicago, Illinois, to Concord Excavating Enterprises, Inc., in an amount not to exceed $1,088,880.00, plus a five (5) percent allowance for change orders in an amount of $54,444.00, for a total amount not to exceed $1,143,324.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and all work will be completed within 240 calendar days.
Funds are available in Account 501-50000-645620.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 15, 2018
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