TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 15, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-028-11, Furnish and Deliver Paper Filters, Crucibles and Petri Dishes to Various Locations for a One (1) Year Period, Group B To Colonial Scientific, Inc. in an amount not to exceed $18,472.50, Account 101-20000-623570
Body
Dear Sir:
On December 21, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-028-11 furnish and deliver paper filters, crucibles and petri dishes to various locations for a one (1) year period, beginning approximately April 1, 2018 and ending March 31, 2019.
In response to a public advertisement of January 10, 2018, a bid opening was held on January 30, 2018. The bid tabulation for this contract is:
GROUP A: LAB FILTERS
FISHER SCIENTIFIC COMPANY, LLC $202,576.62
VWR INTERNATIONAL, LLC $217,363.58
COLONIAL SCIENTIFIC, INC. $224,328.49
INDI ENTERPRISE, INC. $242,648.50
*corrected total
GROUP B: CRUCIBLE, DISH, PANS
COLONIAL SCIENTIFIC, INC. $18,472.50
VWR INTERNATIONAL, LLC *$70,787.02
FISHER SCIENTIFIC COMPANY, LLC *$94,208.39
INDI ENTERPRISE, INC. *$302,457.65
*corrected total
Seven hundred ninety-three (793) companies were notified of the contract being advertised and twenty three (23) companies requested specifications.
All bids received for Group A of this contract ranged from 28 to 53 percent over the estimated cost of $158,000.00. Therefore, all bids for Group A are considered too high for award and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Fisher Scientific Company, LLC, VWR International, LLC, Colonial Scientific, Inc., and Indi Enterprise, Inc., of this action. Group A will be revised and re-advertised in the future.
Colonial Scientific, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B was $15,200.00, placing the total bid of $18,472.50 approximately 21.5 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-028-11, Group B, to Colonial Scientific, Inc., in an amount not to exceed $18,472.50.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 15, 2018
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