TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 09-653-11, Sewer Cleaning at Various Service Areas, to NH Environmental Group, Inc., d/b/a Tierra Environmental Services Company, in an amount not to exceed $880,000.00, Account 101-67000, 68000, 69000-612600, Requisitions 1253583, 1252892, and 1252908
Body
Dear Sir:
On November 6, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-653-11, Sewer Cleaning at Various Service Areas.
In response to a public advertisement of December 3, 2008, a bid opening was held on January 6, 2009. The bid tabulation for this contract is:
NH ENVIRONMENTAL GROUP, INC., D/B/A TIERRA $800,213.10
ENVIRONMENTAL SERVICES COMPANY
ANCHOR MECHANICAL, INC. $960,086.00
NATIONAL POWER RODDING CORP. $1,040,340.00
SHERIDAN PLUMBING & SEWER $1,057,126.00
Two hundred fifty-five (255) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $880,000.00
NH Environmental Group, Inc., d/b/a Tierra Environmental Services Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for the contract was $880,000.00, placing the bid of $800,213.10, approximately 9.1 percent below the estimate.
NH Environmental Group, Inc., d/b/a Tierra Environmental Services Company, has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades anticipated to be utilized on this contract are Laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 09-653-11, to NH Environmental Group, Inc., d/b/a Tierra Environmental Services Company, in an amount not to exceed $880,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2009 expenditure in the amount of $435,000.00, are available in Accounts 101-67000, 68000, 69000-612600. The estimated expenditures for 2010 are $435,000.00, and for 2011 are $10,000.00. Funds for the 2010 and 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009