TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Elan Technologies, Inc., to Repair, Calibrate/Certify and Provide Replacement Parts for American Sigma Automatic Samplers and Portable Flowmeters, in an amount not to exceed $63,000.00, Account 101-16000-612970, Requisition 1270618
Body
Dear Sir:
Authorization is requested to issue a purchase order (PO) and enter into an agreement with Elan Technologies, Inc. (Elan) to repair, calibrate/certify and provide replacement parts for American Sigma Automatic Samplers and Portable Flowmeters for the Industrial Waste Division of the Monitoring and Research Department at the Stickney Water Reclamation Plant. This PO will expire on June 30, 2011.
This equipment will be used by the Field Services Section to conduct wastewater sampling of industrial and tax-exempt dischargers to administer the User Charge Ordinance and Sewage and Waste Control Ordinance.
Elan, the sole-service provider to repair, calibrate/certify and provide replacement parts for American Sigma Automatic Samplers and Portable Flowmeters, has submitted pricing for the services required. Inasmuch as Elan is the the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act). In addition, the parts provided under this agreement are economically procurable from a single source.
Elan is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a PO and enter into an agreement with Elan, in an amount not to exceed $63,000.00.
Funds for the 2009 expenditure in the amount of $14,000.00 are available in Account 101-16000-612970. The estimated expenditure for 2010 is $35,000.00 and 2011 is $14,000.00. Funds for the 2010 and 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Louis Kollias, Director of Monitoring and Research, LK:WJS:MPC:KB:op
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009