TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 09-839-11 Reconditioning 480 Volt Air Circuit Breakers for the Calumet Water Reclamation Plant, estimated cost $182,000.00, Account 101-68000-612650, Requisition 1269950
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to recondition a total of twenty-two (22) 480 volt air circuit breakers located in the Digester Electrical Substation at the Calumet Water Reclamation Plant. The services will include transporting each circuit breaker to the contractor's facilities for repairs and testing, in accordance with the original manufacturer’s guidelines. Upon completion of the repairs, each circuit breaker will be returned and re-installed at the Calumet WRP, then re-tested to ensure optimum performance before being placed in service. The repairs will ensure the continued operation of each circuit breaker in a safe, reliable and efficient manner, thus reducing downtime for critical Plant operations.
The estimated cost for this contract is $182,000.00. The estimated 2009 and 2010 expenditures are $91,000.00 and $91,000.00, respectively.
The bid deposit for this contract is $9,100.00.
The contract specifications require services to commence five calendar days after approval of the contractor's bond, and for all work to be completed by December 31, 2010. Liquidated damages are $50.00 for each calendar day and each item that the contractor fails to meet the performance requirements detailed in the contract specifications, and as directed by the Engineer.
The Multi-Project Labor Agreement was not included in this contract because most of the work will be performed by specially trained engineers and technicians at the contractor’s facilities. Any work within District premises will be performed by District trades personnel.
The Revised Appendix D will not be included in this contract because of the specialized nature of the work involved.
The tentative schedule for the contract is as follows:
Advertise April 29, 2009
Bid Opening May 19, 2009
Award July 9, 2009
Completion December 31, 2010
Funds for the current year are available in Account 101-68000-612650. Funds for subsequent year 2010 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 09-839-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009