TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 09-622-11 Furnishing, Delivering and Installing Radio Equipment at Various Service Areas, estimated cost $39,000.00, Account 101-69000-623850, Requisition 1270673
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to furnish, deliver and install replacement radio equipment for use at various service areas. The new equipment will include portable radios, base station radios, mobile transceivers, and their associated charging equipment and other accessories. The radios are required for the District-wide communications system, and will be used by personnel in plant operations, the solids handling program, security and safety. The new equipment will replace obsolete or damaged equipment currently in use at various locations.
The estimated cost for this contract is $39,000.00.
A bid deposit is not required for this contract.
The contract specifications require the services to commence immediately upon receipt of a Purchase Order by the contractor, and terminate 150 calendar days thereafter. Liquidated damages are one hundred and fifty dollars ($150.00) per day for each calendar day that the contractor fails to furnish, deliver and install every item of equipment within the specified time period.
The Multi-Project Labor Agreement will not be included in this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for the contract is as follows:
Advertise April 22, 2009
Bid Opening May 12, 2009
Award June 18, 2009
Completion November 25, 2009
Funds are available in Account 101-69000-623850.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 09-622-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009