TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 06-925-12, Repair Services for Motors in the Stickney Water Reclamation Plant Area, to Eesco, A Division of Wesco Distribution, Inc., d/b/a Englewood Electrical Supply, in an amount of $15,000.00, from an amount of $75,000.00, to an amount not to exceed $90,000.00, Account 101-69000-612650, Purchase Order 5000573
Body
Dear Sir:
On June 15, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-925-12, Repair Services for Motors in the Stickney Water Reclamation Plant Area, to Eesco, A Division of Wesco Distribution, Inc., d/b/a Englewood Electrical Supply, in an amount not to exceed $75,000.00. The contract will expire on July 13, 2009.
This contract has no prior change orders.
An increase is required at this time because the funds for the contract are almost depleted. Some of the allocated funds were used to perform unanticipated motor repairs in 2008. This increase will provide the funds needed for the remainder of the contract period. A time extension of ninety (90) calendar days is also being requested at this time.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-925-12 in an amount of $15,000.00 (20% of the current contract value), from an amount of $75,000.00, to an amount not to exceed $90,000.00. Authorization is also requested to extend the contract termination date from July 13 to October 11, 2009.
Funds are available in Account 101-69000-612650.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009