TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order and amend the agreement with SimplexGrinnell, for the preventive maintenance, testing and servicing of a SimplexGrinnell Fire Alarm system located at the R&D Lab Building, Engineering Center, OSS Complex, Austin Gate House and Post Digestion Centrifuge Buildings at the Stickney Water Reclamation Plant, in an amount of $29,651.57, from an amount of $239,699.00 to an amount not to exceed $210,047.43, Account 101-69000-612780, Purchase Order 3035768
Body
Dear Sir:
On December 15, 2005, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with SimplexGrinnell LP, for the preventive maintenance, testing and servicing of a SimplexGrinnell Fire Alarm system located at the R&D Lab Building, Engineering Center, OSS Complex, Austin Gate House and Post Digestion Centrifuge Buildings at the Stickney Water Reclamation Plant, for a three-year period, in an amount not to exceed $225,000.00. The contract will expire on March 31, 2009.
As of March 23, 2009, the attached list of two change orders has been approved. The effect of the change orders resulted in an increase in an amount of $14,699.00 from the original amount awarded of $225,000.00. The current contract value is $239,699.00. The prior approved change orders reflected a 6.5% increase to the original contract value.
The need for the decrease is due to the lack of needed repairs during the year 2008.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $29,651.57 (12.4% of the current contract value) from an amount of $239,699.00 to an amount not to exceed $210,047.43.
Funds will be restored to Account 101-69000-612780.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:EEW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009
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