TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 09-834-11 Furnish, Deliver, Install and Maintain an Automatic Ammonia Analyzer at the Lemont Water Reclamation Plant, estimated cost $29,250.00, Account 101-68000-612650, Requisition 1249372
Body
Dear Sir:
Contract documents and specifications have been prepared for services to furnish, deliver, install and maintain an automatic ammonia analyzer at the Lemont Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services to furnish, deliver, install and perform preventive maintenance on an ammonia-nitrogen analyzer at the Lemont Water Reclamation Plant. The new ammonia analyzer will replace an existing worn analyzer. Also included in this contract is all necessary equipment, reagents, and filters to ensure a fully functioning analyzer. This analyzer is required to monitor the concentration levels of ammonia-nitrogen in effluent sewage, as this information is a key indicator of plant performance, and is used to optimize plant efficiency.
The estimated cost for this contract is $29,250.00.
The bid deposit for this contract is $1,450.00.
The contract specifications require that all work commence upon the approval of the contractor’s bond, and be completed 12 weeks thereafter. Liquidated damages are $100.00 for each and every calendar day that the contractor is in default of the time specified, and $100.00 for each occurrence of emergency service that is not performed within 24 hours of receiving notification from the Engineer.
The Multi-Project Labor Agreement will not be included in this contract due to the specialized nature of the services involved.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 29, 2009
Bid Opening May 19, 2009
Award July 9, 2009
Completion October 16, 2009
Funds are available in Account 101-68000-612650.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 09-834-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009