TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 04-294-3M, Calumet TARP Isolation and Pump Station Improvements, Calumet Water Reclamation Plant, to Kenny Construction Company, in an amount of $46,811.53, from an amount of $59,897,235.51 to an amount not to exceed $59,944,047.04, Account 401-50000-645600, Purchase Order 5000309
Body
Dear Sir:
On December 2, 2004, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-294-3M, Calumet TARP Isolation and Pump Station Improvements, Calumet Water Reclamation Plant, to Kenny Construction Company, in an amount not to exceed $57,126,700.00. The contract terms called for the completion of all work by June 23, 2008. This contract is still in progress.
As of March 20, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $2,770,535.51 from the original amount awarded of $57,126,700.00. The current contract value is $59,897,235.51. The approved change orders reflect a 4.85% increase to the original contract value.
After a meeting with a Chicago elevator inspector on May 7, 2008, it was determined that several modifications were necessary to bring the existing TARP elevator up to the current code. This work was not included in the contract scope of work. This work consists of modifications, which include the following: removal of the existing wire mesh partition and hinged panel surrounding the elevator equipment room; the replacement of a gypsum board wall; the installation of an exhaust fan, back draft damper and lighting in the elevator equipment room; and the installation of two elevator access doors. The contractor submitted a cost proposal (COR-078) in the amount of $46,811.53. The engineer reviewed the proposal, found it reasonable, and stated via file letter 956, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-294-3M in an amount of $46,811.53 (0.08% of the current contract value) from an amount of $59,897,235.51 to an amount not to exceed $59,944,047.04.
Funds are available in Account 401-50000-645600.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009
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