TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 07-690-11 Services for Beneficial Reuse of Biosolids from the Egan Water Reclamation Plant and Lawndale Avenue Solids Management Area, to Stewart Spreading, Inc. (Group A), in an amount of $90,000.00, from an amount of $846,000.00, to an amount not to exceed $936,000.00, Account 101-67000-612520, Purchase Order 5000707
Body
Dear Sir:
On April 19, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Group A of Contract 07-690-11 Services for Beneficial Reuse of Biosolids from the Egan Water Reclamation Plant and Lawndale Avenue Solids Management Area, to Stewart Spreading, Inc., in an amount not to exceed $726,000.00. The contract expires on June 30, 2009.
As of March 19, 2009, the attached list of change orders has been approved. The effect of the sole change order resulted in an increase in an amount of $120,000.00 from the original amount awarded of $726,000.00. The current contract value is $846,000.00. The prior approved change order reflects an approximately 16.5% increase to the original contract value.
Due to an extension of the contract term, approved by the Director of Maintenance and Operations in accordance with the contract specifications, additional funds are needed for the services to be available through the contract’s extended expiration date of June 30, 2009.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Group A of Contract 07-690-11 in an amount of $90,000.00 (approximately 10.6% of the current contract value) from an amount of $846,000.00 to an amount not to exceed $936,000.00.
Funds are available in Account 101-67000-612520.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009
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