TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order to Drydon Equipment, Inc., to furnish and deliver replacement parts for Varec Biogas equipment, Parkson screens, Watson Marlow pumps, Faibanks Morse pumps and Hayward-Gordon pumps at various WRPs in an amount of $31,873.30, from an amount of $254,453.75 to an amount not to exceed $286,327.05. Accounts 101-67000/68000/69000-623090, 623270, Purchase Orders 3043894, 3043895 and 3043896
Body
Dear Sir:
On April 5, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Drydon Equipment, Inc., to furnish and deliver replacement parts for Varec Biogas equipment, Parkson screens, Watson Marlow pumps, Faibanks Morse pumps and Hayward-Gordon pumps at various WRPs, in an amount not to exceed $266,513.80. Purchase Order 3043894 expired on December 31, 2008. Purchase Orders 3043895 and 3043896 expire on December 31, 2009.
As of March 19, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in the amount of $12,060.05 from the original amount awarded of $266,513.80. The current contract value is $254,453.75. The prior approved change orders reflect a 4.5% decrease to the original contract value.
An increase is requested to restock the spare part inventory for the sludge pumps at the Egan Water Reclamation Plant for 2009.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $31,873.30 (approximately 12.5% of the current total contract value) from an amount of $254,453.75 to an amount not to exceed $286,327.05.
Funds are available in Account 101-67000-623270.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:BSO:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009
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