TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 19, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to CDW Government, LLC and enter into an agreement with Microsoft Corporation for Microsoft Premier software and directory services support, in an amount not to exceed $23,266.80, Account 101-27000-612820, Requisition 1490779.
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government, LLC and enter into an agreement with Microsoft for Microsoft Premier software and directory services support. This purchase order will expire on April 30, 2019.
Authorization is requested to issue a purchase order to CDW Government, LLC, to furnish and deliver Microsoft Premier Support in accordance with the State of Illinois Master Contract for Purchase of Microsoft Products (LAR) [Large Account Reseller] (CMS6945110). The District has the ability to participate in State of Illinois (State) Contracts #4010653 under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. CDW Government, LLC’s current contract with the State expires November 30, 2019. All services will be delivered by April 30, 2019.
The District recommends to enter into an agreement with Microsoft Corporation for Microsoft Premier Support in order to enhance support resources for the District’s Microsoft suite of services. The District has replaced and updated over 500 Microsoft Windows PCs and will roll out improved remote access and single sign-on, requiring enhanced identity, access management and data protection. Access to Premier Support is required for the successful rollout and ongoing maintenance of these PCs and services.
CDW Government, LLC, the sole source of supply under the State of Illinois Master Contract for the Purchase of Microsoft Products (LAR) (Large Account Resellers) (CMS6945110), has submitted prices for the Microsoft Premier Support Services. Inasmuch as CDW Government, LLC, is the only source of supply, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to CDW Government, LLC and enter into an agreement with Microsoft Corporation in an amount not to exceed $23,266.80.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JS:SK:vn
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 19, 2018