TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 19, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-604-21 Furnish, Deliver and Install Headrace Handrails, Guardrails and Fencing at the Lockport Powerhouse, estimated cost $46,500.00, Account 201-50000-645720, Requisition 1469616
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-604-21 Furnish, Deliver and Install Headrace Handrails, Guardrails and Fencing at the Lockport Powerhouse, at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace damaged sections of handrails on the headrace. The handrails have been removed and replaced multiple times in the past to accommodate construction projects at the site. The handrails have been bent, kinked and damaged over time, and during some of the construction projects. Some sections were replaced during the construction projects adjacent to the area of the work. The handrails are essential for safety at Lockport and are in poor condition.
The estimated cost for this contract is $46,500.00.
The bid deposit for this contract is $2,300.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise May 16, 2018
Bid Opening June 5, 2018
Award June 21, 2018
Completion December 31, 2018
Funds are available in Account 201-50000-645720.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-604-21.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 19, 2018