TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 19, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-845-3P, Heavy Equipment Storage Building Site Improvements, Bulk Material Storage Building, Calumet Water Reclamation Plant and O’Brien Water Reclamation Plant, to Rausch Infrastructure LLC, in an amount not to exceed $1,961,700.00, plus a five (5) percent allowance for change orders in an amount of $98,085.00, for a total amount not to exceed $2,059,785.00, Account 401-50000-645680, Requisition 1480002
Body
Dear Sir:
On December 7, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-845-3P, Heavy Equipment Storage Building Site Improvements, Bulk Material Storage Building, Calumet Water Reclamation Plant and O’Brien Water Reclamation Plant.
In response to a public advertisement of February 7, 2018, a bid opening was held on March 13, 2018. The bid tabulation for this contract is:
RAUSCH INFRASTRUCTURE LLC $1,961,700.00
JOSEPH J. HENDERSON & SON INC. $2,200,000.00
F.H. PASCHEN, SN NIELSEN & ASSOCIATES, LLC $2,666,000.00
One thousand one hundred thirteen (1,113) companies were notified of this contract being advertised and thirty-eight (38) companies requested specifications.
Rausch Infrastructure LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $1,501,000.00 to $1,817,000.00, placing their bid of $1,961,700.00 above the estimated cost range. The bid submitted by Rausch Infrastructure LLC is approximately 8 percent above the higher end of the estimated cost range.
Rausch Infrastructure LLC is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE and bidder offers MBE credits to satisfy SBE participation.
Rausch Infrastructure LLC has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, cement masons, electricians, iron workers, laborers, operating engineers, plumbers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately sixteen (16) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-845-3P to Rausch Infrastructure LLC, in an amount not to exceed $1,961,700.00, plus a five (5) percent allowance for change orders in an amount of $98,085.00, for a total amount not to exceed $2,059,785.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and all work will be completed within 365 calendar days.
Funds are available in Account 401-50000-645680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 19, 2018
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