TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 18-630-11, Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant, to Kemira Water Solutions, Inc., in an amount not to exceed $403,760.00, Account 101-67000-623560, Requisition 1485985
Body
Dear Sir:
On February 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-630-11, Furnishing and Delivering Ferric Chloride to the Egan Water Reclamation Plant.
In response to a public advertisement on March 21, 2018, a bid opening was held on April 10, 2018. The bid tabulation for this contract is:
KEMIRA WATER SOLUTIONS, INC. $403,760.00
PVS TECHNOLOGIES, INC. $488,280.00
Two hundred seven (207) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
Kemira Water Solutions, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $386,500.00, placing their bid of $403,760.00 approximately 4.5 percent above the estimate.
The contract shall commence five days after the mailing date of a purchase order and terminate two (2) years thereafter.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $19,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 18-630-11, to Kemira Water Solutions, Inc., in an amount not to exceed $403,760.00.
Funds for the 2018 expenditures, in the amount of $97,500.00, are available in Account 101-67000-623560. The estimated expenditures for 2019 are $200,000.00 and for 2020 are $106,260.00. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2018