TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 18-028-12 (Re-Bid), Furnish and Deliver Paper Filters, Crucibles and Petri Dishes to Various Locations for a One (1) Year Period, Groups A and C to Jade Scientific, Inc. in an amount not to exceed $146,304.27, Account 101-20000-623570.
Body
Dear Sir:
On December 21, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-028-11 furnish and deliver paper filters, crucibles and petri dishes to various locations for a one (1) year period, beginning approximately April 1, 2018 and ending March 31, 2019.
In response to a public advertisement of January 10, 2018, a bid opening was held on January 30, 2018. At the Board meeting of March 15, 2018, Group B was awarded and Group A was rejected as reported. The items under Group A were divided into two (2) separate groups in an effort to bid like items together for better pricing. The two groups are stated below.
In response to a re-advertisement on March 28, 2018, a bid opening was held on April 10, 2018. The bid tabulation for this contract is:
GROUP A: LAB FILTERS
JADE SCIENTIFIC, INC. $87,660.27
A DAIGGER & COMPANY, INC. *$94,205.71
VWR INTERNATIONAL, LLC. *$109,106.05
INDI ENTERPRISES, INC. *$256,405.36
*corrected total
GROUP C: LAB FILTERS (STERILIZATION)
VWR INTERNATIONAL, LLC. $47,485.35
JADE SCIENTIFIC, INC. $58,644.00
A DAIGGER & COMPANY, INC. $72,430.77
INDI ENTERPRISES, INC. $89,698.17
Seven hundred ninety (790) companies were notified of the contract being advertised and eight (8) companies requested specifications.
VWR International, LLC, the lowest bidder for Group C, qualified their bid by altering terms of the District’s General Requirements, Specifications and Conditions as it pertains to product warranty and termination of the contract. Therefore, their bid is considered non-responsive and rejected in the public’s best interest for failure to bid in accordance with the general terms and conditions of the contract. The Director of Procurement and Materials Management has notified VWR International, Inc., of this action.
Jade Scientific, Inc., the lowest responsible bidder for Groups A and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and C was $158,000.00, placing the total bid of $146,304.27 approximately 7.4% below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-028-12 (Re-Bid), Groups A and C, to Jade Scientific, Inc., in an amount not to exceed $146,304.27.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2018
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