TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 18-608-21, Furnish and Deliver Screens, Conveyors, and Grit Classifier to Various Locations, Groups A and B to WAM North America d/b/a Enviro-Care Company, in an amount not to exceed $175,133.00, Account 201-50000-634650, Requisitions 1475484
Body
Dear Sir:
On October 19, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-608-21, Furnish and Deliver Screens, Conveyors, and Grit Classifier to Various Locations.
In response to a public advertisement on January 31, 2018, a bid opening was held on February 27, 2018. The bid tabulation for this contract is:
GROUP A: FINE SCREENS AND CONVEYOR
WAM NORTH AMERICA D/B/A
ENVIRO-CARE COMPANY $139,698.00
KUSTERS ZIMA CORPORATION $146,849.00
WESTECH ENGINEERING, INC. $196,214.00
VULCAN INDUSTRIES, INC. $292,329.00
GROUP B: GRIT CLASSIFIER
WAM NORTH AMERICA D/B/A
ENVIRO-CARE COMPANY $35,435.00
KUSTERS ZIMA CORPORATION $52,450.00
VULCAN INDUSTRIES, INC. $68,883.00
WESTECH ENGINEERING, INC. $76,012.00
GROUP C: TWO CONVEYORS
KUSTERS ZIMA CORPORATION *$125,045.00
*corrected total
Five hundred (500) companies were notified of this contract being advertised and thirty-two (32) companies requested specifications.
WAM North America d/b/a Enviro-Care Company, the lowest responsible bidder for Groups A and B of this contract, is proposing to perform the contract in accordance with the specifications. The estimated total cost for Groups A and B is $415,000.00, placing their bid of $175,133.00 approximately 58 percent below to the estimate.
Kusters Zima Corporation submitted a bid for Group C but failed to provide prices for every item in the group as required. Therefore, their bid is declared non-responsive and rejected for Group C. The Director of Procurement and Materials Management has notified Kusters Zima Corporation of this action. Group C will be re-advertised as soon as possible.
The contractors shall furnish and deliver the items within 180 calendar days from the mailing date of the purchase orders.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposits, in the amounts of $20,750.00 for Groups A and B will be retained in lieu of performance bonds, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 18-608-21, Groups A and B to WAM North America d/b/a Enviro-Care Company, in an amount not to exceed $175,133.00.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2018