TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 03, 2018
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 18-RFP-05 Application Development Consulting, with Ameex Technologies Corporation in an amount not to exceed $50,000.00, Account 101-27000-612430, Requisition 1478157
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Ameex Technologies Corporation for Application Development Consulting.
The purpose of this contract is to provide on-demand application development consulting services. Additional capacity is required given the anticipated Information Technology project portfolio in 2018. This contract will provide professional services for the District to complete the project to develop an applicaton for Locasl Sewers to manage permits.
Request for Proposal (RFP) 18-RFP-05 was first advertised on January 10, 2018 for application development consulting services. Of the five hundred eleven (511) firms notified, forty-two (42) firms requested proposal documents. The District received three (3) proposals on February 2, 2018 from the following vendors: Ameex Technologies Corporation, Catalyst Consulting Group, Inc. and Clarity Partners.
Five District employees, consisting of three (3) members of the Information Technology Department, one (1) members of the Procurement Department and one (1) member of the Engineering Department, reviewed each proposal. Proposals were evaluated based on the following criteria: understanding of the project, proposed methods of performing the work, and technical competence.
Based on these evaluations, three (3) proposers were scheduled to do a presentation and respond to questions from District staff. The three (3) proposers were also afforded the opportunity to submit an unqualified Best and Final Offer to the Director of Procurement and Materials Management. The Best and Final offers were required to be submitted to the Director of Procurement and Materials Management by March 30, 2018. One (1) of the three (3) vendors failed to fill out and complete its BAFO as required; therefore, it is considered deficient and has been rejected after consultation with the Law and Procurement and Materials Management departments.
Based on vendor presentation and response, Ameex Technologies Corporation was evaluated as having the highest rated proposal. Ameex Technologies Corporation demonstrated an understanding of the goals and requirements of the project, as well as a feasible and cost-effective approach to providing appropriately skilled locally-based personnel upon demand. Ameex Technologies Corporation offers expertise in application development consulting critical to the delivery of the RFP scope.
Ameex Technologies Corporation is an Information Technology consulting firm based in Schaumburg, IL. Their staff has real life experience in application development and have expertise in highly relevant projects in government settings. Ameex Technologies Corporation is registered to do business in the State of Illinois.
As proposed the anticipated start date of the contract is June 4, 2018 with an end date of December 31, 2018.
Inasmuch as the firm of Ameex Technologies Corporation possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $50,000.00.
Funds are available in Account 101-27000-612430.
Requested, John H. Sudduth, Director of Information Technology, JHS:RA:ra
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 03, 2018