TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order and amend the agreement with Mr. Thomas Skuse, for professional engineering services to maintain and operate District facilities at Fulton County in an amount of $11,896.62, from an amount of $85,918.50, to an amount not to exceed $74,021.88 Account 101-68000-601170, Purchase Order 3046252
Body
Dear Sir:
On July 12, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Mr. Thomas Skuse, for professional engineering services to maintain and operate District facilities at Fulton County, in an amount not to exceed $100,000.00. The contract expired on December 31, 2008.
As of March 19, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $14,081.50 from the original amount awarded of $100,000.00. The current contract value is $85,918.50. The prior approved change orders reflect a 14.1% decrease to the original contract value.
A decrease is being requested at this time because the utilization of the services for 2008 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $11,896.62 (13.8% of the current contract value) from an amount of $85,918.50 to an amount not to exceed $74,021.88.
Funds will be restored to Account 101-68000-601170.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO'C:MAG:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009
Attachment