TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 09-876-11 Roof Repairs and Replacement in the Calumet Service Area, estimated cost $90,000.00, Account 101-68000-612680, Requisition 1261850
Body
Dear Sir:
Contract documents and specifications have been prepared for roof repairs and replacement in the Calumet Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to repair roofing systems at various locations within the Calumet Service Area. The services are required to maintain the integrity and safety of the structures, and to minimize their future deterioration.
The estimated cost for this contract is $90,000.00. The estimated 2009, 2010 and 2011 expenditures are $40,000.00, $40,000.00 and $10,000.00, respectively.
The bid deposit for this contract is $4,500.00.
The contract specifications require that all work shall commence upon approval of the contractor’s bond and terminate June 30, 2011, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages are $100.00 for each and every calendar day that the contractor is in default of the time specified for completion of all work. In addition, the contractor agrees to pay $20.00 for each calendar day that the contractor is in default of the time specified for completion of repair work ordered by the Engineer.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract because the Engineer’s estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 22, 2009
Bid Opening May 12, 2009
Award June 18, 2009
Completion June 30, 2011
Funds for the current year are available in Account 101-68000-612680. Funds for subsequent years, 2010 and 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 09-876-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:KJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009