TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 09-963-11 Pavement Repairs in the Stickney Service Area, Lawndale Avenue Solids Management Area and Outlying District Property, estimated cost $435,000.00, Account 101-69000-612420, Requisition 1264171
Body
Dear Sir:
Contract documents and specifications have been prepared for pavement repairs in the Stickney Service Area, Lawndale Avenue Solids Management Area, and outlying service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to repair and replace existing deteriorating or damaged asphalt structures, such as roads, walkways, parking lots, cracked pavement and pavement striping, in the Stickney, LASMA, and outlying service areas. The services are required to maintain the integrity and safety of these structures, and to minimize their future deterioration.
The estimated cost for this contract is $435,000.00.
The bid deposit for this contract is $21,800.00.
It is understood and agreed that the contractor shall complete all work specified within 120 calendar days after approval of the contractor’s bond or by December 31, 2009, whichever occurs sooner. Liquidated damages are $200.00 for each and every calendar day that the contractor is in default of the time specified for completion of all work. In addition, the contractor agrees to pay $100.00 for each calendar day that the contractor leaves the job site unfinished and without workers performing contract work for more than two (2) working days without prior approval of the Engineer.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under this contract is classified "Road Construction" for the PCE utilization goals contained in the Revised Appendix D. The associated goals are 18% Minority Business Enterprises (MBE) and/or Women Business Enterprises (WBE) and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise April 8, 2009
Bid Opening May 12, 2009
Award May 21, 2009
Completion December 31, 2009
Funds are available in Account 101-69000-612420.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 09-963-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:KJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009