TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 93-232-2M Hydraulic Improvements at the Calumet Water Reclamation Plant, to IHC Construction/FHP Tectonics, Joint Venture, in an amount of $14,057.86 from an amount of $120,932,307.75 to an amount not to exceed $120,946,365.61, Accounts 401-50000-645650 and 645750, Purchase Order 5000623
Body
Dear Sir:
On October 19, 2006, the Board of Commissioners passed an order authorizing the Director of Procurement and Materials Management to award Contract 93-232-2M Hydraulic Improvements at the Calumet Water Reclamation Plant, to IHC Construction/FHP Tectonics, Joint Venture, in an amount not to exceed $120,890,000.00. The contract expires on April 26, 2010.
As of March 20, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $42,307.75 from the original amount awarded of $120,890,000.00. The current contract value is $120,932,307.75. The prior approved change orders reflect a 0.03% increase to the original contract value.
The contract requires an extra in the amount of $14,057.86, to furnish and install 13 additional bollards located at the overhead doors in the new screen building. The contract documents did not provide for these bollards. The bollards are required to protect the overhead door area and building from damage during vehicle loading operations. The contractor submitted a cost proposal (COR-012) in the amount of $14,057.86. The engineer reviewed the proposal, found it reasonable, and stated via file letter 685, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 93-232-2M in an amount of $14,057.86 (0.01% of the current contract value) from an amount of $120,932,307.75 to an amount not to exceed $120,946,365.61.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009
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