TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with HDR, Inc., for professional architectural and engineering services for Contract 06-151-3V, Monitoring & Research Laboratory Facility, Stickney Water Reclamation Plant, in an amount not to exceed $11,954,000.00, Account 401-50000-601420, Requisition 1271973
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with HDR, Inc. for professional architectural and engineering services for the Monitoring & Research Laboratory Facility at Stickney Water Reclamation Plant (Stickney WRP).
The scope of work for this project consists of the design of a new Monitoring & Research Laboratory Facility to be constructed at the Stickney WRP in Stickney, Illinois. Presently, the existing laboratory and office complex is inadequate to perform analyses required by current standards. There are HVAC concerns affecting the work environment. The new building shall allow staff to meet increased workload capacity, lessen the overcrowded conditions, and provide a more technologically advanced and efficient working environment. The building will be situated near the Engineering Building on the west end of the plant, within the existing parking lot. The building design will include modern laboratory and office space with a net usable floor space of approximately 81,000 square feet. The facility also will include a new computer data center for the Information Technology Department. The building will be designed in accordance with the District’s Sustainable Facility Guideline, and will incorporate an alternative energy technology.
The laboratory operations will be a complex and critical aspect of the facilities. HDR, Inc. has shown the ability to provide solutions for this type of work by their past projects. The scope of the services will include architectural, civil, structural, electrical, mechanical, laboratory, and plumbing engineering.
The estimated cost of the project is $80,000,000.00.
The duration for completion of the consultant work is 1,274 calendar days after award of the purchase order. There are no provisions in the agreement for extension of time except for such reasonable period as may be agreed upon between the parties.
The scope of work for this agreement will be for design services through bidding and award of the construction contract. Services for construction administration will be requested at a later date and is anticipated to occur mid-year in 2012.
Five firms were invited to be interviewed. Three firms responded and were interviewed by the Selection Advisory Committee on October 31 and November 1, 2007. The three firms interviewed were HDR, Inc., Holabird & Root, and Earthtech.
Non-priced proposals were requested from the two highest ranked firms. Both firms submitted non-priced technical proposals and in May 2008, HDR, Inc. was selected to start negotiations.
HDR, Inc. presented a team of personnel, who are experienced in the design of laboratory facilities, have performed similar work at various locations, and are recognized experts in their respective field. HDR, Inc. was found to be highly qualified to perform the requested services.
It is estimated that over 30 persons will be working on this project at various times with a total of 92,925 man-hours anticipated. The average payroll rate will be approximately $42.30 per hour.
The components of the total fee are as follows:
ITEM: FEE:
1. Direct Labor Costs - HDR, Inc.
A. Labor Cost $1,596,711.00
B. Overhead and Profit 3,257,289.00
C. Total Labor Fee $4,854,000.00
Reimbursable Direct Costs $439,000.00
2. Sub-Consultant
A. MBE/SBE firms 2,861,000.00
B. WBE/SBE firms 1,304,000.00
C. SBE firms 99,000.00
D. Non-PCE Sub-Consultant 2,397,000.00
TOTAL FEE (Not to Exceed) $11,954,000.00
The firms M.P.R. Engineering Corp, Inc., Rubinos & Mesia Engineers, Inc., and Construction Cost System, Inc. are Minority-Owned Business Enterprises (MBE)/Small Business Enterprises (SBE). The firms McKissack & McKissack Midwest, Inc. and Spectrum Engineering, Inc. are Women-Owned Business Enterprises (WBE)/Small Business Enterprises (SBE). The firms Ambient Air Technologies and Colin Gordon Associates are Small Business Enterprises (SBE). These firms will actively participate in providing services required by the agreement. Also, Michael Baker, Jr., Inc. will actively participate in providing services required by the agreement as Non-PCE sub-consultants. HDR, Inc. will receive reimbursement on the basis of direct labor costs actually expended with an allowance for recovery of related indirect costs, profit, reimbursable direct costs, and any other relevant costs as applicable. The work to be performed by PCE sub-consultants represents over 30% of the total dollar value of the agreement.
The agreement will be reviewed by the Affirmative Action Section to insure that HDR, Inc. is in accord with the District’s Affirmative Action Policy.
Inasmuch as the firm HDR, Inc. and Mr. James Lyman, AIA, of that firm possess a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $11,954,000.00.
Funds are available in Account 401-50000-601420.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JKK
Recommended, Darlene A. LoCascio, Director of Procurement & Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009