TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Motorola, Inc., for furnishing and installing radios, hardware, and providing training required to make use of the STARCOM21 Network regional interoperable radio system for the MWRD Police, in an amount not to exceed $165,330.00, Account 101-15000-623850, Requisition 1261820
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Motorola, Inc., for providing training, furnishing and installing radios and hardware required for the District Police to subscribe to the STARCOM21 Network for their radio communications, and an extended equipment warranty. The equipment provided includes thirty (30) XTS 2500 digital portable radios, two (2) XTL 5000 consolettes, three (3) MC3000 digital desksets, and fourteen (14) vehicular chargers and accessories. The STARCOM21 Network is a statewide radio network created by Motorola, Inc. for the Illinois State Police, other state agencies and any other governmental agency within Illinois. Motorola, Inc.’s contract with the State allows governmental agencies to get Motorola equipment at a negotiated discount, thus facilitating subscription to the Network without the cost of a new radio system over the Network. District Police users would be able to communicate both within their operating area, and with all other State and governmental agency subscribers in the Network. This purchase order will expire on December 31, 2009.
Motorola, Inc., the sole service provider of equipment compatible with the STARCOM21 Network, has submitted prices for the services required. Inasmuch as Motorola, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Motorola, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Motorola, Inc., in an amount not to exceed $165,330.00.
Funds are available in Account 101-15000-623850.
Requested, Edmund J. Cook, Deputy Director of Maintenance & Operations, EJC:EMcE:CW:GT Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009