TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2009
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authorization to amend the scope of work and funding of Contract 07-986-16 Supervision of Locomotive Inspection, Certification and Preventive Maintenance at the Stickney Water Reclamation Plant, to Relco Locomotives, Inc., to fund the contract from Accounts 901-30000-667220 and 101-69000-612670, Purchase Order 5000919 (As Revised)
Body
Dear Sir:
On July 10, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-986-16 Supervision of Locomotive Inspection, Certification and Preventive Maintenance at the Stickney Water Reclamation Plant, to Relco Locomotives, Inc., in an amount not to exceed $102,680.00. The contract expires on December 31, 2010.
This contract has no prior change orders.
On November 17, 2008, a truck owned and operated by a District contractor collided with a District locomotive. The estimate to repair the damage to the locomotive is $21,219.19. The District is actively pursuing resolution of the incident with the contractor, but the locomotive’s services are needed. The damage was examined by District personnel, and it was determined that the District does not have the expertise to perform the needed repairs. The contractor for Contract 07-986-16, Relco Locomotives, Inc., has agreed to expand the scope of the contract, and perform the repair. Sufficient funds for the repair are available in the contract purchase order, however, use of funds from the Reserve Claim Fund, Account 901-90000-612670, is more appropriate.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to partially fund Contract 07-986-16 from Account 901-90000-612670.
Funds are available in Account 901-90000-612670.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO'C:MAG:BSO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2009
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