TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 17, 2018
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 18-639-11, Furnish and Deliver Process Water Chemicals, to Fremont Industries, Inc., in an amount not to exceed $224,494.16, Accounts 101-67000, 68000, 69000-623560, Requisitions 1482954, 1482955, and 1482956
Body
Dear Sir:
On February 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-639-11, Furnish and Deliver Process Water Chemicals.
In response to a public advertisement of March 21, 2018, a bid opening was held on April 10, 2018. The bid tabulation for this contract is:
ESSENTIAL WATER TECHNOLOGIES, LLC $209,075.64
FREMONT INDUSTRIES, LLC $224,494.16
H-O-H WATER TECHNOLOGY $237,590.00
GIRARD CHEMICAL COMPANY, INC. $264,580.00
Four hundred and seventy-four (474) companies were notified of this contract being advertised and thirty-four (34) companies requested specifications.
Essential Water Technologies, LLC, the lowest bidder, did not meet the specifications of the contract. The bidder does not have a company-owned laboratory to provide water and deposit analysis as stated on page DS-12 of the contract documents. Therefore, their bid is rejected for failure to meet the terms and specifications of the contract. The Director of Procurement and Materials Management has notified Essential Water Technologies, LLC of this action.
Fremont Industries, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $290,000.00, placing their bid of $224,494.16 approximately 22.6 percent below the estimate.
The contract shall commence within five calendar days after the mailing date of the purchase order and terminate three years thereafter.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit, in the amount of $14,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-639-11 to Fremont Industries, Inc., in an amount not to exceed $224,494.16.
Funds for the 2018 expenditure, in the amount of $67,000.00, are available in Accounts 101-67000, 68000, 69000-623560. The estimated expenditures for 2019 are $81,000.00, and for 2020 are $76,494.16. Funds for the 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 17, 2018