TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 7, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 18-616-11, Furnishing and Delivering Chiller Parts and Services to Various Locations, estimated cost $368,500.00, Accounts 101-67000/68000/69000-612680/623070/623270, Requisitions 1491096, 1491108, 1491109, and 1491111
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-616-11, Furnishing and Delivering Chiller Parts and Services to Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure chiller parts and technical support for various District facility chiller systems for a three-year period. The work is limited to specialized repairs and adjustments to the chiller systems, such as controls and the lithium bromide solutions of steam-powered absorption chillers, which require the services of a trained, certified and licensed chiller technician. The contractor must also provide complete chemical analysis services.
The estimated cost for this contract is $368,500.00. The estimated 2018, 2019, 2020 and 2021 expenditures are $48,000.00, $122,500.00, $122,500.00 and $75,500.00, respectively.
The bid deposit for this contract is $18,500.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The WBE, MBE, and SBE utilization goals for this contract are 10% MBE and/or WBE, and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise July 18, 2018
Bid Opening August 14, 2018
Award September 6, 2018
Completion December 31, 2021
Funds for the current year are available in Accounts 101-67000/68000/69000-612680/623070/623270. Funds for the subsequent years, 2019, 2020, and 2021, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-616-11.
Requested, Brett Garelli, Acting Director of Maintenance & Operations, BAP:SO’C:MAG:JR:DR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 7, 2018