TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 7, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-604-21, Furnish, Deliver and Install Fire Detection Systems at Various Locations, to Broadway Electric, Inc., in an amount not to exceed $534,900.00, Account 201-50000-645650, Requisitions 1472011, 1472012, and 1472013 (As Revised)
Body
Dear Sir:
On December 21, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-604-21, Furnish, Deliver and Install Fire Detection Systems at Various Locations.
In response to a public advertisement of March 21, 2018, a bid opening was held on April 17, 2018. The bid tabulation for this contract is:
BROADWAY ELECTRIC, INC. $534,900.00
Three hundred thirty-six (336) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: requirements contained work beyond their expertise. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Broadway Electric, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $560,000.00, placing their bid of $534,900.00 approximately 4.5 percent below the estimate.
Broadway Electric, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: electrical mechanic. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately six (6) people for the service.
Broadway Electric, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 13 percent MBE, 7 percent WBE, and the bidder offers MBE credits to satisfy SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-604-21 to Broadway Electric, Inc., in an amount not to exceed $534,900.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor’s Bond and shall have all contract work completed within 270 calendar days thereafter.
Funds for the 2018 expenditures, in the amount of $449,900.00, are available in Account 201-50000-645650. The estimated expenditures for 2019 are $85,000.00. Funds for the 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 7, 2018