TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 21, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-017-11, Furnish and Deliver Electrical Supplies, Wire, and Cable to Various Locations for a One (1) Year Period, Groups A & E to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $54,141.95, and Groups B, C & D to J.P. Simons & Co., in an amount not to exceed $177,412.30 , Account 101-20000-623070
Body
Dear Sir:
On March 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-017-11 furnish and deliver electrical supplies, wire, and cable to various locations for a one (1) year period, beginning approximately July 1, 2018 and ending June 30, 2019.
In response to a public advertisement of March 28, 2018, a bid opening was held on April 17, 2018. The bid tabulation for this contract is:
GROUP A: ELECTRICAL SUPPLIES
HELSEL-JEPPERSON ELECTRICAL, INC. *$37,416.45
J.P. SIMONS & CO. *$39,991.26
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY $42,827.06
ACTIVE ELECTRICAL SUPPLY COMAPNY *$1,304,617.13
GRAYBAR ELECTRIC COMPANY *$1,476,498.33
GROUP B: WIRE
J.P. SIMONS & CO. $42,747.49
HELSEL-JEPPERSON ELECTRICAL, INC. *$44,973.75
CICERO MANUFACTURING & SUPPLY COMPANY, INC. $46,716.01
ACTIVE ELECTRICAL SUPPLY COMAPNY $60,548.57
GRAYBAR ELECTRIC COMPANY *$40,905,197.17
GROUP C: WIRE LUGS & CONNECTORS
GRAYBAR ELECTRIC COMPANY $25,653.94
J.P. SIMONS & CO. *$26,551.04
HELSEL-JEPPERSON ELECTRICAL, INC. *$26,630.03
ACTIVE ELECTRICAL SUPPLY COMAPNY $27,337.58
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY $34,061.29
GROUP D: BOXES, BREAKERS & FUSES
GRAYBAR ELECTRIC COMPANY $93,548.43
J.P. SIMONS & CO. *$108,113.77
HELSEL-JEPPERSON ELECTRICAL, INC. *$119,975.29
ACTIVE ELECTRICAL SUPPLY COMAPNY $121,803.20
GROUP E: BALLASTS & FIXTURES
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY $16,582.43
HELSEL-JEPPERSON ELECTRICAL, INC. *$16,725.50
GRAYBAR ELECTRIC COMPANY $17,122.32
J.P. SIMONS & CO. $17,160.84
ACTIVE ELECTRICAL SUPPLY COMAPNY *$18,841.96
*corrected total
Seven hundred and ten (710) companies were notified of the contract being advertised and thirty three (33) companies requested specifications.
Helsel-Jepperson Electrical, Inc., the lowest responsible bidder for Groups A & E, is proposing to perform the contract in accordance with the specifications. The estimated cost of Groups A & E is $52,000.00, placing the bid of $54,141.95 approximately 4.1 percent above the estimate.
J.P. Simons & Co., the lowest responsible bidder for Groups B, C & D, is proposing to perform the contract in accordance with the specifications. The estimated cost of Groups B, C & D is $151,000.00, placing the bid of $177,412.30 approximately 17.5 percent above the estimate.
Graybar Electric Company, Inc., the low bidder for Group C and Group D, and Root Brothers Manufacturing & Supply Company, the low bidder for Group E, did not bid all items in the group, as required in the General Terms and Conditions. Therefore, their bids were considered non-responsive and were rejected. The Director of Procurement and Materials Management has notified Graybar Electric Company, Inc., and Root Brothers Manufacturing & Supply Company of this action.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-017-11, Groups A & E to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $54,141.95, and Groups B, C & D to J.P. Simons & Co., in an amount not to exceed $177,412.30.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 21, 2018
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