TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 21, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase orders to Vulcan Industries, Inc., to Provide Coarse and Fine Screens for Screening Inorganic Debris at Various Locations, in a total amount not to exceed $98,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Vulcan Industries, Inc., to provide coarse and fine screens for screening inorganic debris at various locations, on an as needed basis for a three year period ending June 30, 2021.
Vulcan Industries, Inc., the sole provider of the replacement screens, has submitted prices for the parts required. Purchase orders will be issued as needed based on the prices received from Vulcan Industries, Inc. Inasmuch as Vulcan Industries, Inc., is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Vulcan Industries, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Vulcan Industries, Inc., in an amount not to exceed $98,000.00.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623270. The estimated expenditures for the period of 7/1/2018 through 6/30/2019 are $34,000.00, 7/1/2019 through 6/30/2020 are $32,000.00, and 7/1/2020 through 6/30/2021 are $32,000.00. Funds for years 2019, 2020, and 2021 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Brett Garelli, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 21, 2018