TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 21, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 18-914-21, Furnish and Deliver Reconditioned Circuit Breakers for the Stickney Service Area, to Wesco Distribution, Inc., in an amount not to exceed $163,687.00, Account 201-50000-645600, Requisition 1473900
Body
Dear Sir:
On October 19, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-914-21, Furnish and Deliver Reconditioned Circuit Breakers for the Stickney Service Area.
In response to a public advertisement of April 18, 2018, a bid opening was held on May 22, 2018. The bid tabulation for this contract is:
CIRCUIT BREAKER SALES CO., INC. $160,870.00
WESCO DISTRIBUTION, INC. $163,687.00
QP TESTING LLC $176,865.00
CE POWER ENGINEERED SERVICES LLC $230,757.00
L & S ELECTRIC INC. $247,210.00
Five hundred fifty-four (554) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
Circuit Breaker Sales Co., Inc. (Circuit Breaker), the lowest bidder, failed to take into consideration the changes addressed in the addenda issued for this contract. Their bid did not include the increase to the scope of work which included additional equipment and minor service. This was confirmed with Circuit Breaker during the review process. Therefore, their bid is considered non-responsive and rejected in the public’s best interest for failure to bid in accordance with the general terms and conditions of the contract. The Director of Procurement and Materials Management has informed Circuit Breaker Sales Co., Inc., of this action.
Wesco Distribution, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $200,000.00, placing their bid of $163,687.00 approximately 18.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract for equipment.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract for equipment.
The contractor shall furnish and deliver all the equipment required within 560 calendar days from the mailing date of a purchase order.
The bid deposit, in the amount of $10,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 18-914-21 to Wesco Distribution, Inc., in an amount not to exceed $163,687.00.
Funds for the 2018 expenditures, in the amount of 63,687.00, are available in Account 201-50000-645600. The estimated expenditures for 2019 are $100,000.00. Funds for the 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 21, 2018