TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 21, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 18-614-21, Pavement Rehabilitation at Various Service Areas, to Sumit Construction Co., Inc., in an amount not to exceed $880,834.00, Account 201-50000-645780, Requisition 1475492
Body
Dear Sir:
On March 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 18-605-31, Pavement Rehabilitation at Various Service Areas.
On March 15, 2018, authorization to amend the Board Order of March 1, 2018 was approved by the Board of Commissioners. The contract number was changed from 18-605-31 to 18-614-21.
In response to a public advertisement of April 25, 2018, a bid opening was held on May 22, 2018. The bid tabulation for this contract is:
SUMIT CONSTRUCTION CO., INC. $880,834.00
CHICAGOLAND PAVING CONTRACTORS, INC. $926,900.00
PAN-OCEANIC ENGINEERING CO, INC. $937,054.90
Four hundred eighty-eight (488) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
Sumit Construction Co., Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $1,100,000.00, placing their bid of $880,834.00 approximately 20 percent below the estimate.
Sumit Construction Co., Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: carpenters, cement masons, laborers, operating engineers, traffic safety workers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately fifteen (15) people for the services.
Sumit Construction Co., Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE, and 10 percent SBE.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 18-614-21 to Sumit Construction Co., Inc., in an amount not to exceed $880,834.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work shall commence upon approval of the Contractor’s Bond and terminate on December 31, 2019.
Funds for the 2018 expenditures, in the amount of $382,000.00, are available in Account 201-50000-645780. The estimated expenditures for 2019 are $498,834.00. Funds for the 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 21, 2018