TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 21, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 18-704-21, Reconditioning of Pump Motors No. 1 and No. 2 at the Kirie Water Reclamation Plant, estimated cost $350,000.00, Account 201-50000-645600, Requisition 1491757
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-704-21, Reconditioning of Pump Motors No. 1 and No. 2 at the Kirie Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is for the offsite reconditioning of two 2,250 horsepower vertical shaft synchronous pump motors, two eddy current clutches and two motor baseplates. The motors are producing excessive vibration and have reached the end of their useful operational life. Following reinstallation, the reconditioned motors will be reliable for an estimated additional 30 years.The District Trades will remove and reinstall the motors/clutches, and provide labor support at the site.
The estimated cost of this contract is $350,000.00. The estimated 2018 expenditure is $150,000.00. The estimated 2019 expenditure is $200,000.00.
The bid deposit for this contract is $17,500.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work takes place at the Contractor’s facility.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because of the limited availability of MBE/WBE participants and specialized nature of the project.
The tentative schedule for this contract is as follows:
Advertise July 18, 2018
Bid Opening August 7, 2018
Award September 6, 2018
Completion June 30, 2019
Funds for the current year are available in Account 201-50000-645600. The 2019 funds are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-704-21.
Requested, Brett Garelli, Acting Director of Maintenance and Operations, BAP:SO'C:MAG:JR:JMC:CV:TO Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 21, 2018