TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 21, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver seventeen 2018 Ford Escapes and one 2019 Ford Super Duty F-350, under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $498,636.80, Account 201-50000-634860, Requisition 1496325
Body
Dear Sir:
Authorization is requested to issue a purchase order to 72 Hour LLC, DBA National Auto Fleet Group to furnish and deliver seventeen 2018 Ford Escapes and one 2019 Ford Super Duty F-350 under the NJPA Purchasing Contract No. 120716-NAF. The District has the ability to participate in NJPA Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The NJPA currently has a competitively bid contract with 72 Hour LLC, DBA National Auto Fleet Group for the purchase of 2018 Ford Escapes and 2019 Ford Super Duty F-350s with gasoline engines. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on January 17, 2017, and expires on January 17, 2021.
The planned vehicle replacements that have met the replacement criteria of 10 years or 100,000 miles, or have exceptionally high lifetime-to-date maintenance costs are listed below:
Unit Year Make Model Dept Sect Odometer Months in Service
2545 2005 FORD Freestar M&O 824 47,599 153
5750 2007 FORD Explorer ENG 517 109,788 137
2056 2000 FORD Explorer ENG 552 48,321 213
2575 2005 FORD Explorer M&R 195 90,203 153
2898 2008 CHEVY Impala M&R 123 76,298 117
2582 2005 FORD Explorer M&R 194 102,647 153
2707 2007 FORD Taurus ENG 556 78,378 137
2721 2007 FORD Taurus ENG 516 126,908 137
2410 2004 FORD Explore ENG 556 103,667 165
2509 2005 FORD Taurus ENG 515 120,387 136
2561 2005 FORD Explorer M&O 679 91,928 153
2704 2007 FORD Escape M&O 732 135,622 137
2706 2007 FORD Taurus ENG 516 143,546 137
2560 2005 FORD Freestar ENG 556 124,224 153
2581 2005 FORD Taurus ENG 556 100,834 153
2723 2007 FORD Taurus ENG 553 62,228 137
2513 2005 FORD Taurus ENG 516 116,697 153
7122 2002 FORD F-350 M&O 824 60,243 189
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the NJPA contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to 72 Hour LLC, DBA National Auto Fleet Group in an amount not to exceed $498,636.80.
Funds are available in Account 201-50000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer,:JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June, 21, 2018