TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 21, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 17-674-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B & W Truck Repair, Inc., in an amount of $30,629.60 from an amount of $461,033.29 to an amount not to exceed $430,403.69, Accounts 101-66000/67000/68000/ 69000-612860/623250, Purchase Order 5001617
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Dear Sir:
On August 3, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-674-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B & W Truck Repair, Inc., in an amount not to exceed $460,849.00. The contract will expire on December 31, 2019.
As of June 7, 2018, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $184.29 from the original amount awarded of $460,849.00. The current contract value is $461,033.29. The prior approved change orders reflect a less than 1% increase to the original contract value.
The need for repair parts and services at the North Service Area (NSA) is anticipated to be less than what was estimated at the time the contract was awarded.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 17-674-11, in an amount of $30,629.60 (approximately 6.7% of the current contract value) from an amount of $461,033.29 to an amount not to exceed $430,403.69.
Funds will be restored to Account 101-67000-612860.
Requested, Brett Garelli, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management,
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 21, 2018
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