TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 21, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 18-805-21, Furnish, Deliver and Install Underground Steam and Utility Piping at the Calumet Water Reclamation Plant, estimated cost $93,000.00, Account 201-50000-645750, Requisition 1494643
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-805-21, Furnish, Deliver, and Install Underground Steam and Utility Piping at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace existing Ricwil pipe and its internal piping to the Scum Concentration Building in the Calumet Water Reclamation Plant. The Ricwil is a host pipe which contains various other processes and utility piping. The steam, pumped condensate return, effluent water, and low pressure air piping inside the Ricwil has failed and/or severely corroded. This caused the steam supply piping to the Scum Concentration Building to be permanently shutdown which resulted in no heat.
The estimated cost for this contract is $93,000.00. The estimated expenditures are $83,000.00 for 2018 and $10,000.00 for 2019.
The bid deposit for this contract is $4,650.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise July 25, 2018
Bid Opening August 14, 2018
Award September 6, 2018
Completion December 31, 2019
Funds are available in 2018 in Account 201-50000-645750. Funds for 2019 are contingent on the Board of Commissioners’ approval of the budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-805-21.
Requested, Brett Garelli, Acting Director of Maintenance and Operations, BAP:SO’C:MAG:JR:JMC:MK:WB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 21, 2018