TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 21, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase agreement with Gardner Denver Nash LLC, to Furnish and Deliver Pump and Compressor Parts for the Nash Digester Compressors and Nash Gas Booster Compressors to the Calumet, Stickney and Water Reclamation Plants, in an amount not to exceed $40,000.00, from $64,900.00 to $104,900.00, Accounts 101-67000/68000/69000-623270, Agreement 7001406
Body
Dear Sir:
On December 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to enter into an agreement with Gardner Denver Nash LLC, to furnish and deliver pump and compressor parts for the Nash digester compressors and Nash gas booster compressors to the Calumet, Stickney and Water Reclamation Plants, in an amount of $55,000.00. The agreement expires December 31, 2018.
The agreement has one prior change order. On March 23, 2018, the Director of Procurement and Materials Management authorized a $9,900.00 increase to the agreement. The prior approved change order reflects an 18% increase to the original agreement.
This increase is necessary due to a greater than anticipated need for a replacement gas booster for the Egan Water Reclamation Plant, and repair parts for the Calumet Water Reclamation Plant.
This change order is in compliance with the Illinois Criminal Code since the changes are due to circumstances not reasonably foreseeable at the time the outline agreement was issued, and are in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $40,000.00 (approximately 61.6% of the current agreement value), from an amount of $64,900.00, to an amount not to exceed $104,900.00.
Funds are available in Accounts 101-67000/68000/69000-623270.
Requested, Brett Garelli, Acting Director of Maintenance and Operations, BAP:SO'C:MAG:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 21, 2018